100 features with an intuitive and easy-to-use interface.

KidsXap is a complete childcare management system with more than 100 features to compliment your service.

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All Features

Personalised Dashboard

Personalised Dashboard

The KidsXap dashboard features customisable “widgets” for a snapshot of your childcare service. Key data such as children present on a particular day, outstanding accounts, custody orders, contact details and medication is displayed in a single view.

Business Reporting

Business Reporting

Business reports allow centres to analyse business performance and generate insights based on data. These can then be exported and shared with staff and colleagues to form business plans, work flows, policies and procedures.

CCB & CCR Management

CCB & CCR Management

KidsXap automatically calculates and estimates CCB & CCR based on a child’s history. These amounts get auto-adjusted in subsequent pay cycles as per actual amounts received by your service from the CCMS.

Smart Rosters

Smart Rosters

KidsXap rosters allow services to manage shifts, staff ratios and send notifications to staff when they are roastered on and notify. KidsXap makes management of staff shifts easy and efficient for educators and centre directors.

Online Payment & BPay

Online Payment & BPay

Set up direct debits for families and receive payments via credit card or via BPay. Families can pay fixed amounts or make payments as per their statements. Services can select a payment day and billing cycle through the KidsXap platform.

Waiting List Management

Waiting List Management

KidsXap offers automated waiting lists through an integrated platform within your website that seamlessly connects to your KidsXap software. Waiting lists are automatically prioritized and updated online.

Learning Observations

Learning Observations

Learning observations are important to build an understanding of a child’s skill set, interests and abilities. KidsXap follows the Early Years Learning framework (EYLF) to assign observations to each activity and story.

Customise Staff Access

Customise Staff Access

Customise access to the staff portal to allow appropriate access to the system’s modules based on staff members seniority or role. Staff roles can be created that only allow access to a relevant list of features.

Multi Platform

Multi Platform

KidsXap is available on iOS, Android and major web browsers for both guardians and centre staff. KidsXap increases efficiency using cloud-based architecure.

Room Management

Room Management

Enter all basic room and section information so that the software is synchronised to the present structure of your centre.

Fee Setup

Fee Setup

Enter and create all basic information of the centre fees so that software gets synchronised to the present fee structure.

Kids Enrolment

Kids Enrolment

Simplifies enrolment procedure of the centre and helps to enroll a child directly into the centre without filling out an enquiry form. It is quick and easy to use.

Finance Management

Finance Management

Manage daily centre fee and quickly generate receipts and reports. KidsXap keeps track of fee details and daily collection along with the direct debits and rebates applicable.

Attendance Management

Attendance Management

The tedious task of recording a child’s daily attendance can be done easily with the help of KidsXap. Attendance data is auto calculated by the software and can be shared easily with parents as well as CCMS. Interactive graphics are used to display attendance information for greater analytical insight.

Programming Setup

Programming Setup

Enter all required basic information for centre programming so that the software is easily synchronised to your present structure of the Centre QIP.

Children's Activity Manager

Children's Activity Manager

This module communicates a child’s activity to parents, which helps centre throughout the year and finally the centre term-end evaluation. This evaluation is prone to mistakes leading to both parents and the educators dissatisfaction. KidsXap makes the assessment easy, helping staff to deliver the best outcome and reduce the burden of communication.

Injury Management

Injury Management

This module keeps track of and record childrens injuries. It also stores medication request management of kids for compliance.

Online Enrolment and Follow-up System

Online Enrolment and Follow-up System

Online enrolment and tracking facility for centre through KidsXap allows the centre to be more transparent to parents and the department. It also helps them to keep occupancy rate high

CCMS & Complete Centre Management
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