New CCITS Child Care Package 2018

In 2018, the CCMS will rollover to the CCITS.

KidsXap is prepared to guide your service seamlessly through this transition.

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Why KidsXap for CCITS
All CCITS changes will be managed through KidsXap so services can remain prepared, comfortable and compliant. KidsXap CCITS compatible features include:
Sign-on-glass technology
Integration with MyGov for simplified enrolments
Simple Billing and automated CCS
All-in-one cloud-based system featuring the latest technology
With KidsXap, everything you need is in the one software! No additional fees or downloads are necessary! For a full solution to all CCITS changes, book a demo today!

Subsidy Changes

The CCB and CCR will be replaced by a single means tested payment, the Child Care Subsidy (CCS). The amount of subsidy that families will receive will be based on three things:

  1. Their combined family income
  2. The level of ‘approved’ activity they undertake
  3. The type of child care service they use

CCS subsidy payments may be higher for some families and lower for others. To estimate your subsidy, click here: Estimate Subsidy

How will KidsXap help?

All subsidies will be automated through the KidsXap payments and billing platform. KidsXap is developing a new CCITS compliant billing module which will be released in April to all KidsXap customers.

Child Care Safety Net

The safety net provides extra support for vulnerable families. This includes will replace SCCB, GCCB and JFA/JET. The new CCITS Safety Net will consist of four different payments:

  • Child Wellbeing
  • Grandparents
  • Temporary Financial Hardship
  • Transition to Work


Under the CCITS, enrolments will be referred to as an “Arrangement”. There will be four Arrangement types:

  1. Complying Written Arrangements (CWA)
  2. Relevant Arrangements
  3. Arrangements with Organisation
  4. No Arrangements

New Enrolments will be classified as 200A Arrangements and will require approval by the Guardian on the MyGov website within 14 days.

Existing Enrolments will be classified as 200D Arrangements and will require approval by the Guardian on the MyGov website within 6 months.

How will KidsXap make the 2018 enrolment process easy?

KidsXap features online enrolments that reduces administration time and eliminates manual processes.

With KidsXap’s CCITS enrolment module, services can:

  1. Comply with the 2018 enrolment process
  2. View and manage all information from MyGov directly through KidsXap
  3. Send guardians reminders and update directly through the KidsXap system

For more information on KidsXap 2018 enrolment process, register for our upcoming webinar: KidsXap CCITS Webinar.

Attendance Records

Submitting your bulk attendance records will now be known as a “Session Report”.

From July 1st 2018, Session Reports require sign-in and sign-out times to be submitted with your bulk attendances.

KidsXap’s Sign-On-Glass Technology

New Session Reports are supported by KidsXap’s sign-on-glass technology. This eliminates manual paper-based processes and is included in the core system.

Personnel Roles

In 2018 Personnel Roles will change. Staff members will need to log onto MyGov and receive a PRODA ID by April.
Register for PRODA here


To understand the requirements and registration process of each personnel role, watch our CCITS webinars for a detailed explanation.

New Role Previous Role Description
Provider Level Personnel Key Personnel A person who participates directly or indirectly in the decision making or management of the provider (the legal entity) that operates the child care service.
Service Level Personnel Authorised Person A person responsible for undertaking the day-to-day operation of the service
Service Contact No Change A person who may discuss family entitlements and transaction processing results with the department
Family Day Care Educator No Change A person contracted, engaged or employed by a Family Day Care provider to provide care for children and record attendance information.

For more information: 2018 Personnel Role Changes

Operating Requirements

Services are no longer required to operate for a minimum number of hours per week. Centre-based and Family Day Care Services will only be required to operate for a minimum of 48 weeks per year or 7 weeks per year for OSHCs.
Services will also be under new categories.

Long Day Care (LDC) Centre-based Day Care (CDC) Services
Occasional Care (OCC)
Before School Care (BSC) Outside School Hours Care (OSHC) Services
After School Care (ASC)
Vacation Care (VAC)
Family Day Care Family Day Care (FDC) Services
In Home Care New Proposed Service Type Coming
Nanny Pilot Program

For more information: 2018 Service Type Changes

If you would like to find out more, Contact us for free consultation.

CCMS & Complete Centre Management